Vendor Assessment on
GeM Portal
Vendor Assessment is important because it evaluates the credentials of the seller and the quality standards followed during the manufacturing process
What is Vendor
Assessment on GeM Portal?
Vendor Assessment is a crucial process that follows successful registration on the GeM Portal. Once registered, organizations such as OEMs, sellers, and vendors undergo a verification process known as GeM Vendor
Assessment. This process confirms the legitimacy of these organizations, and upon successful verification, GeM grants them additional features and benefits on the portal
Vendor Assessment enhances the credibility of organizations on GeM. Only verified organizations that have completed the GeM Vendor Assessment are eligible to create brands and OEMs on the portal. Enhance your
organization’s trustworthiness and access exclusive benefits by taking the assessment today. Click here to take the assessment.
Why is Vendor Assessment Mandatory for OEMs on GeM?
Vendor Assessment on the GeM portal is crucial for Original Equipment Manufacturers (OEMs) as it verifies the quality of the manufacturing process and assesses the financial reliability of the selling organization.
Exemptions from GeM Vendor Assessment Under Certain Conditions
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Central/State PSUs: Public Sector Undertakings under Central or State governments are exempt.
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OEMs with BIS License: Original Equipment Manufacturers holding a Bureau of Indian Standards (BIS) License for specific product categories are exempt.
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Specific Seller Exemptions: Sellers recommended for exemption by any Central Public Sector Enterprise (CPSE) or government departments/authorities for certain categories and specified validity periods.
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Registered Societies/Trusts: Sellers that are Registered Societies, Trusts, or other entities with government representation.
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Vaccine Manufacturers: Manufacturers listed by the Ministry of Health & Family Welfare.
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Drugs/Medicine Manufacturers: Manufacturers with a notarized undertaking and a valid certified copy of Drug Licenses from the concerned drug authority.
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Medical Device Manufacturers: Manufacturers with a valid manufacturing license from the licensing authority.
List of Documents Required for GeM Vendor Assessment
Following is the list of initial documents to be furnished by sellers for carrying out Vendor Assessment:
PAN Card Copy
PAN Card Copy of the Organisation is required
Promoters Info
Name, Contact details with the e-mail address of the promoters
GST Registrations
All required in case of multiple billing addresses
Company/Firm Registration Documents
PAN Card Copy of the Organisation is required
MOA & AOA Or Deed
Memorandum of Association & Articles of Association (in case of Companies) or Partnership Deed (in case of Partnership firm)
Cancelled Bank Cheque
Self Cancelled cheque of one of the Director on The cancelled cheque of the Company/Firm Bank Account.
Financial Statements
(Profit & Loss Statement and Balance Sheet) of Bank for the last three financial years.
Vendor Principal Agreement Copy
(Applicable if the entity is a dealer or a vendor of an OEM)
Non-Blacklist Undertaking
Stating that the firm is not debarred/blacklisted by any Government Organisations.
Experience Undertaking
Stating that the firm has years of experience in dealing with Government Organisations.
Banker Reference Letter on Account Performance
Reference letter from Bank verifying that the bank account transacts a good amount of money and pays debts if any and other references.
Copy of Other Documents
Purchased Order copies, Delivery Challans, GRN (Goods Received Note), Invoice for Government Tenders/Businesses for the last three financial years. These documents are required for all the order details filled in the form of government orders and corporate orders.
Form AOC4
Self Cancelled cheque of one of the Director on The cancelled cheque of the Company/Firm Bank Account.
Form MGT7
MGT 7 is an electronic form that is allocated to all the companies by the Ministry of Corporate Affairs for filing details of their annual return. The Registrar of Companies uses to maintain this e-form via electronic mode and on the basis of the statement of correctness given by the company.
Have all these Documents in Place? Need a Few Documents?
Baller if you have all the above mentioned documents. And, Don’t Worry if you don’t have a few documents, We can arrange everything and anything for you. Let us know what you are looking for and we’ll arrange that.
Vendor Assessment Process on the GeM Portal
To complete the GeM Vendor Assessment, please follow these steps:
- Step 1.Visit www.gem.gov.in and log in using your GeM User ID and Password.
- Step 2.Click on "User" and select "My Account". Under "My Actions", click on "Vendor Assessment on GeM Portal".
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Step 3.There will be two tabs:
- i) Assessments
- ii) Assessment Exemptions
- iii) If you fall under the Exemption categories, proceed with "Assessment Exemptions". Otherwise, proceed with "Assessments".
- Step 4.Go to “Create New Assessment” once you’ve read the Policy Document. Select the format type “Vendor Assessme nt”. There will be two formats – Manufacturers or OEM and Resellers.
- Step 5.select the one relevant to you, then click on “Initiate Vendor Assessment”. A pre-filled form with seller profile information will open. Fill an additional Mobile and E-mail, Click on “Save & Proceed”.
- Step 6.Financial details are fetched Automatically by the system and you‘re required to fill in the apt category details.
Note: Sellers are free to repeat the assessment even before the expiry of validity.
Assessment of Products and Vendor Assessment on GeM
Product for which Vendor Assessment is to be done is to be filled –
Add as many product categories in a Single Assessment
#Note: As of now the Seller Organisations can add as many product categories as they wish to get assessed and that too in a single assessment.
GeM Vendor Assessment Fee has to be Paid to QCI
An online fee is to be paid to QCI for the GeM Vendor Assessment Process Initiation. Once the payment is processed, a mail will be sent by QCI to the seller with a user ID and a Password to start the Vendor Assessment.
The government fee for GeM Vendor Assessment is Rs. 11,200 + GST.*This price is subject to change as per the Notification.
There are 2 stages of QCI GeM Vendor Assessment Process
Complete both the stages to Successfully complete the GeM Vendor Assessment.
Desktop Assessment for GeM Vendor Assessment
Following a set of detailed documents, explanations are to be filled in these three broad level groups:-
Documentation Review:
Provide detailed documents and explanations across three main categories:Product Information, Firm Details, and Information Block.
Submission and Review:
After uploading the necessary supporting documents and completing the details, click 'submit'. A QCI-designated SPOC will review your desktop assessment documents. If additional information is needed, QCI will contact the seller for updates. Successful completion of this stage leads to an invitation for a Video Assessment.
Objective of Desktop Assessment:
After uploading the necessary supporting documents and completing the details, click 'submit'. A QCI-designated SPOC will review your desktop assessment documents. If additional information is needed, QCI will contact the seller for updates. Successful completion of this stage leads to an invitation for a Video Assessment.
Initial Declarations and Required Documents:
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Confirmation that production occurs at a single site or multiple sites, including complete addresses and GSTINs.
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A process capability report, including a flow diagram from order receipt to customer delivery and specific flow diagrams for each product category.
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Production capacity details such as machinery list, overall monthly capacity, and production logs from the last three months.
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Quality assurance documents, including supplier names, addresses, supply quantities, invoices, and supplier performance tracking systems.
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Procedures for handling rejected materials during manufacturing.
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Documentation on customer complaint handling.
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Safety standards operating procedures manual.
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Warranty sample documents provided by the firm.
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Research & Development details including facility documentation, collaboration with R&D institutes, patents, and prototype images and descriptions.